At a glance

AI automation consulting from the people who also build it and keep it running

AI automation consulting

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Free 30-min call. No pitch, no slides.

Your code. Your infrastructure. Production guardrails. Built around your workflow. One accountable engineering team.

What AI automation consulting covers here

What it is

The job is deciding which workflows deserve automation and which do not. A workflow is worth automating when it repeats often, touches several systems, and has a clear definition of done. We score your candidates on those three things, plus the cost of a wrong answer, and tell you which one to build first.

Then we build it. Consulting that never touches production tends to recommend architectures nobody has to operate. Because we run what we build, the advice accounts for retries, credentials, monitoring and who gets paged.

If the honest answer is that a spreadsheet macro or an existing feature in your tooling solves it, we say so and stop there.

Is this the right fit?

Fit check

Where this wins

Teams that know they lose hours to manual work but not where

We interview the people doing the work, trace the handoffs between systems, and produce a ranked list with hours and risk attached.

Companies burned by an AI pilot that never shipped

We audit what was built, keep what works, and turn the pilot into something with monitoring and an owner.

Leaders choosing between build, buy and no-code

A written recommendation per workflow, with the maintenance cost of each option stated, not just the build cost.

Teams that know they lose hours to manual work but not where We interview the people doing the work, trace the handoffs between systems, and produce a ranked list with hours and risk attached.
Companies burned by an AI pilot that never shipped We audit what was built, keep what works, and turn the pilot into something with monitoring and an owner.
Leaders choosing between build, buy and no-code A written recommendation per workflow, with the maintenance cost of each option stated, not just the build cost.

When NOT to use this

You want a strategy deck with no build attached. A fractional AI leader fits better, see the strategy page.
The process is not defined yet. Automating an undefined process locks in the confusion, so we start by mapping it.
You already know the workflow and only need it built. Skip consulting and book a build audit directly.

How an AI automation consulting engagement runs

How it works

One pick-and-prove cycle. The first workflow earns the right to expand, so we do not plan ten before shipping one.

Typical timeline

Two weeks to a ranked plan, four to six weeks to the first workflow in production

Stack we build with

n8n · Claude · OpenAI · Python · TypeScript · PostgreSQL · Supabase

Discovery interviews

We talk to the people who do the work and map the systems, access and handoffs each workflow touches.

Scoring and ranking

Each candidate is scored on frequency, integration effort, cost of error and expected hours saved.

First workflow build

One workflow end to end, sandbox or sample data first, with a person checking the important decisions.

Run and harden

We run it on real examples, watch how it fails, and add monitoring and alerts.

Handoff or maintenance

Your team takes it over with documentation, or we keep monitoring and fixing it under a maintenance plan.

01 Discovery interviews Week 1 We talk to the people who do the work and map the systems, access and handoffs each workflow touches. Deliverable Workflow inventory with owners and systems
02 Scoring and ranking Week 1 to 2 Each candidate is scored on frequency, integration effort, cost of error and expected hours saved. Deliverable Ranked opportunity list and a build versus buy call
03 First workflow build Week 2 to 4 One workflow end to end, sandbox or sample data first, with a person checking the important decisions. Deliverable Working workflow with error handling and retries
04 Run and harden Week 4 to 6 We run it on real examples, watch how it fails, and add monitoring and alerts. Deliverable Live workflow, runbook and alerting
05 Handoff or maintenance Your team takes it over with documentation, or we keep monitoring and fixing it under a maintenance plan. Deliverable Handoff pack or maintenance agreement

Workflows we usually find first

Use cases

Marketing Operations Automation

Legal & Compliance Automation

Saved €10K in Fines

Customer Support Automation

Document intake and matching

Invoices, delivery notes and forms read, matched and routed, with exceptions sent to a person.

Sales research and CRM upkeep

Pre-call research, CRM updates and lead scoring done before the rep opens the account.

Reporting and status updates

Numbers pulled from several systems into one weekly report without anyone copying cells.

What you have after 30 days

First 30 days

A concrete result at the end of the first month, not a promise of one later.

Workflow inventory

Week 1

Every candidate workflow written down with its owner, systems and current effort.

Ranked plan

Week 2

A prioritized list with a clear first pick and the reasoning behind the order.

First workflow running

Week 3 to 4

Built and tested on real examples, with a person approving the important decisions.

Monitoring and a next-step call

Day 30

Alerts wired, a runbook written, and a decision on what to build second.

Scope and exclusions

Scope

In scope

Workflow interviews and system mapping with the people who do the work
A ranked opportunity list with hours, risk and integration effort per item
Build versus buy recommendation per workflow
The first workflow built, tested on real examples and monitored
A handoff your team can run, or a maintenance plan with us

Not in scope

Org-wide change management programmes
Vendor procurement or negotiation on your behalf
Legal or regulatory sign-off, which stays with your counsel
Automating anything nobody owns day to day

Results from comparable work

Results

Achieved results only. Clients that have not agreed to be named are described instead.

Trained on the team's real recurring tasks, covering what to automate, what AI assists with and what still needs sign-off. 12 people went from a single training session to daily use inside two weeks.

The creative production workflow was rebuilt around AI. Batches that took five days now ship in under 24 hours with the same team, a 10x jump in throughput.

How this is priced

Pricing

We do not sell fixed packages sight unseen. The number depends on how many systems the work touches, and the audit call tells you that number before you commit to anything.

Single workflow

Low four figures

One focused workflow live in one to two weeks, with error handling, retries and monitoring built in from day one.

Full system

Scoped after an audit call

AI steps, monitoring and integrations across several systems, typically four to eight weeks. No template price, because scope drives the cost.

Embedded engineer

From $60,000/year

A dedicated engineer building and maintaining the work inside your team, instead of a scoped project.

Tell us where the manual work is

A 30 minute call. We look at your workflows, tell you which one to automate first, and say plainly if automation is not the right answer.

In this call, we'll walk through your project scope, timeline, and goals - so we can both check if we're a fit. No obligation, no slide deck, just a working session.

Consultation

This call is for teams ready to move. If that's you, pick a time.

Book a Call

Talk to an AI engineer

Choose a time for your free 30-minute strategy call. Live availability is shown in your timezone.

Book a 30min Free Strategy Call

In this call, we?ll walk through your project scope, timeline, and goals?so we can both check if we?re a fit. No obligation, no slide deck, just a working session.

Don?t want a call? Email info@manasflow.com

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Free 30-min Strategy Call
Custom Solution Design
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One connected approach, from the first workflow to a company that runs smarter.

Built around your business. Powered by ManasFlow.

Built with the tools your team already knows

ManasFlow Automation Teaminfo@manasflow.com

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Book your free 30-minute strategy call. Choose an available date and time in your timezone.

Book a Free Strategy Call

Your calendar opens here. You can also open the booking page or email us.

30 minutesLive availability

A practical working sessionNo commitment required

Before we build

At a glance questions

Practical answers about scope, delivery, ownership, and working with ManasFlow.

How is this different from an AI strategy engagement?

Strategy work sets direction and roadmap. This engagement picks specific workflows and ships the first one, with monitoring, so you have something running in production at the end. If you need ongoing senior leadership rather than a build, the fractional CAIO page covers that.

Do you recommend n8n, code, or another tool?

Whichever fits the workflow and your team. n8n suits many cross-system workflows and we build on it often, see our n8n agency page. When a workflow needs custom logic or tight security, we write it in code. The recommendation states the maintenance cost of each option.

What does it cost?

A single focused workflow starts in the low four figures. Full systems across several tools are scoped after an audit call, because the number depends on how many systems are involved. The first call is free.

Who owns what you build?

You do. Workflows, code and documentation live in your accounts and repositories, so you are never locked in to us for maintenance.

What happens after the first workflow ships?

You choose. Your team runs it from our handoff pack, we maintain it under a support plan, or we build the next workflow on the ranked list.